CAPITAL OUTLAY COMMITTEE

March 18 , 2010

                                                            MINUTES

The meeting of the Capital Outlay Committee was held at 7:00 pm in the Selectmen's Meeting room and was called to order at 7:16 p.m. by Chair Paul Linehan.

Members Present:

Chair:                           Paul Linehan

Board of Selectmen:   Walter "Joe" Roach and William Heitin

Finance Committee:    Brian Fitzgerald and Gordon Gladstone

School Committee:       Mitch Blaustein and Laura Salomons

Planning Board:            Seth Ruskin

Finance Director:          Bill Fowler (ex-officio)

Town Administrator:     Benjamin E. Puritz (ex-officio)

Others Present:

Superintendent of Schools:         Barbara Dunham

1.   Administrative Items

Approval of February 25 , 2010 Minutes

MOVED and SECONDED to accept the February 25 , 2010 Minutes VOTED: 4-0-3

2. Review Balances in Previous Authorizations

Finance Director, Bill Fowler, will advise the Committee of his recommendations at the next capital meeting.

3.  Discuss Debt COC Budget Target

There was a consensus that the Committee should not exceed a 6% budget threshold relative to the Town’s net operating budget.

4.  Capital Deliberatons & Voting

The Schools presented a new capital request for High School Fields upgrade in the amount of $15,500.  Since this was a new request, the Chair cited the unwritten policy of not voting upon a request the same meeting that it was introduced so as to give members and opportunity to consider the request and visit the site at their discretion.

The Committee went through each capital request on the budget spread sheet to discuss merits of each capital request. 

Additional information was requested from Schools on basis of request for Design Fees for high school roof/solar panel upgrade and distribute to the Committee in advance of the next meeting. (Action: Ken Wertz)

Additional information was requested from Selectmen on basis of request for caretakers cottage improvements and distribute to the Committee in advance of the next meeting. (Action: Ben Puritz)

Finance Director agreed to finalize available reallocation funds, update the budget spreadsheet and distribute to the Committee in advance of the next meeting. (Action: Bill Fowler)

Further deliberations and voting will be taken up at the next meeting.

5.  Future Meeting and Agenda Items

Capital Outlay Committee deliberations and voting.

Next Meeting:  Tuesday, March 23, 2010 at 6:030 p.m. – Selectmen’s Meeting Room.

It was MOVED and SECONDED to adjourn.  VOTED:  7-0-0

      The meeting was adjourned at 9:00 p.m.